Workforce Planning & Operations Coordinator

Job description

Workforce Planning & Operations Coordinator

(24/7 Production Environment)

Flexistaff Recruitment is hiring on behalf of a large, fast-paced production operation for an experienced Workforce Planning & Operations Coordinator to join a growing team.

This is a key role focused on labour planning, scheduling, reporting and operational coordination within a 24/7 production environment.

Important: This role is based in a location not serviced by public transport. Candidates must have their own transport and be able to drive.

The Role

You will work closely with Operations to plan, schedule and monitor labour requirements, ensuring production runs efficiently while remaining compliant with Working Time legislation.

This role suits someone highly organised, analytical, and comfortable working across multiple departments in a fast-moving environment.

Key Responsibilities

· Plan and analyse labour requirements (mid to long term)

· Schedule skills and resources across multiple business units

· Ensure compliance with Working Time Directive legislation

· Manage labour reporting, metrics, and performance insights

· Weekly payroll reporting including hours worked, skills mix and absences (agency and direct staff)

· Maintain accurate staff records

· Support audits and compliance reviews

· Assist with business systems, testing, troubleshooting and process mapping

· Coordinate transport logistics and accommodation requirements

· Liaise with recruitment partners regarding staffing levels

· Support change management initiatives

· Carry out monthly audits

· Any other duties relevant to the role

Essential Skills & Experience

· Fluent written and spoken English

· Advanced MS Excel skills are essential

· Strong organisational skills with excellent attention to detail

· Excellent communication and interpersonal skills

· Ability to work on own initiative and problem-solve

· Competent PC and email user

· Flexible approach to working hours

· (Production operates 24/7, role is 5 days over 7 and flexibility is required)

· Strong team player

· Must drive and have own transport

Desirable

· One year experience in a planning or workforce coordination role