Maintenance Administrator

Position: Maintenance Administrator
Contract: Full-Time, Permanent (Office-Based)
Location: Swords, Co. Dublin
Salary: €30,000 – €35,000 per annum (depending on experience) + Bonus

About the Role

Our client, a market-leading supplier of specialist engineering and construction solutions, is seeking a Maintenance Administrator to join their busy maintenance team.

This is a key support role within the department, responsible for coordinating maintenance activities, managing documentation, liaising with vendors, and ensuring smooth day-to-day operations. The position would suit someone with strong organisational skills, excellent attention to detail, and the ability to work effectively across multiple priorities.

This is a full-time, permanent role, initially office-based in Swords, Co. Dublin, with the potential for a hybrid working model in the future.

Key Responsibilities

• Coordinate and schedule planned and reactive maintenance activities.
• Follow up on sales leads, prepare quotations, and close sales where applicable.
• Maintain accurate records of maintenance work, service reports, and equipment history.
• Liaise with vendors and contractors to arrange service visits and source supplies.
• Monitor maintenance stock levels and reorder as required.
• Ensure all documentation meets safety, quality, and regulatory requirements.
• Prepare reports, spreadsheets, and presentations for the maintenance team.
• Support onboarding of new maintenance staff with document preparation and system setup.
• Assist with budget tracking, purchase orders, and invoice processing.
• Respond to internal maintenance queries and escalate where necessary.

Candidate Requirements

• Leaving Certificate or equivalent; further education in business administration or facilities management is an advantage.
• 2+ years‘ experience in an administrative role, ideally within maintenance, facilities, or operations.
• Proficiency in MS Office (Word, Excel, Outlook).
• Experience with CMMS systems, Salesforce CRM, or SharePoint is desirable.
• Strong organisational, communication, and time management skills.
• Ability to work independently while managing multiple priorities.
• Fluent in English (essential).

Salary & Benefits

• €30,000 – €35,000 per annum (depending on experience).
• Annual performance-related bonus.
• Pension scheme.
• Company events.
• On-site parking.

Schedule: Monday to Friday
Work Location: Office-based in Swords, Co. Dublin (must be able to commute or relocate prior to starting).

How to Apply:
If you are an organised and detail-oriented professional seeking a stable, long-term role in a reputable engineering and construction business, please apply with your CV. Only shortlisted candidates will be contacted.