Workforce Planning & Operations Coordinator
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Workforce Planning & Operations Coordinator
24/7 Production Environment
Location: Dublin, St. Margaret’s
Contract: Full-time, Permanent
Salary: €33,000 – €37,000 per annum (DOE)
Hours: 5 days out of 7, between 8:00am and 8:00pm (including weekends)
Flexistaff Recruitment is hiring on behalf of a large, high-volume production operation for an experienced Workforce Planning & Operations Coordinator to join a growing and fast-paced team.
This is a key operational role focused on labour planning, scheduling, reporting, and coordination within a 24/7 production environment. You will work closely with Operations to ensure workforce requirements are met efficiently and in full compliance with Working Time legislation.
Important: This site is not serviced by public transport. Candidates must have their own transport and a full driving licence.
The Role
This position is ideal for someone who is highly organised, analytical, and comfortable working across multiple departments in a dynamic operational setting. You will play a central role in ensuring labour efficiency, compliance, and accurate workforce reporting.
Key Responsibilities
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Plan and analyse labour requirements (mid- to long-term)
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Schedule skills and resources across multiple business units
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Ensure compliance with Working Time Directive legislation
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Produce labour reports, KPIs, and operational insights
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Prepare weekly payroll reports including hours worked, skills mix, and absences (agency and direct staff)
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Maintain accurate and up-to-date employee records
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Support audits, compliance reviews, and monthly audit activities
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Assist with business systems support, testing, troubleshooting, and process mapping
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Coordinate transport logistics and accommodation requirements
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Liaise with recruitment partners regarding staffing levels
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Support change management initiatives
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Carry out any other duties relevant to the role
Essential Skills & Experience
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Fluent written and spoken English
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Advanced MS Excel skills (essential)
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Strong organisational skills with excellent attention to detail
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Excellent communication and interpersonal skills
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Ability to work independently and proactively problem-solve
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Confident PC and email user
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Flexible approach to working hours
(Production operates 24/7; role is 5 days over 7) -
Strong team player
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Full driving licence and own transport
Desirable
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At least 1 year’s experience in a workforce planning, scheduling, or coordination role
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